Recruitment leakage
More candidates enter the funnel, but coordinators spend time screening people who were unlikely to qualify.
PARTICIPANT JOURNEY ORCHESTRATION FOR CLINICAL TRIALS
CONNECTED BY DESIGN / 01From Matched Patient to Paid Participant.
Without the Broken Handoffs.
Recruitment finds the patient. Consent authorizes participation. Clinical systems capture the data. Payment systems move the money.
MinervaLedger connects what happens between them.
30 minutes. One study. One workflow. No platform replacement pitch.THE CONNECTED PARTICIPANT JOURNEY
Conceptual workflow01
Find
Candidate identified
Clear next action02
Engage
Outreach assigned
Clear next action03
Authorize
Permission confirmed
Clear next action04
Verify
Evidence ready
Clear next action05
Orchestrate
Participant progressing
Clear next action06
Recognize
Milestone verified
Clear next action07
Pay
Payment triggered
Clear next actionCONSENT & PERMISSIONSSTATE & OWNERSHIPAUDIT & PROVENANCE
Built around your existing clinical stackRecruitment · Consent · Clinical data · Operations · Payments
THE SPACE BETWEEN SYSTEMS
Your Clinical Systems May Work Perfectly.
The Participant Can Still Get Stuck Between Them.
Those are not necessarily failures inside your clinical systems. They are failures in the handoffs between them.
Where the journey breaks +
The candidate is identified — but nobody owns outreach.
The patient consents — but source-data access still needs manual confirmation.
The site finds a likely candidate — but key eligibility evidence is missing.
The visit is complete — but finance does not know the milestone happened.
The payment platform is fast — but approval takes five days.
Workflow leakage
Likely eligible patients wait between recruitment, sites, consent, data access, and screening.
Payment leakage
Participants complete qualifying activities but wait while clinical and finance teams reconcile status manually.
PARTICIPANT JOURNEY ORCHESTRATION
Keep the Systems You Already Depend On.
MinervaLedger creates one governed participant journey across your existing stack.
Designed Around Interoperability, Not Rip-and-Replace.
See How MinervaLedger WorksEHR / FHIRRecruitmenteConsent
MinervaLedgerPARTICIPANT JOURNEY ORCHESTRATION
CTMS / EDCePRO / eCOAPayment rails
Conceptual architecture · Integrations scoped per workflow
MinervaLedger is designed to work through APIs, FHIR-based clinical-data workflows, event integrations, and existing specialist systems. Clinical payloads can remain in the systems designed to hold them. MinervaLedger focuses on the participant state, permission, handoff, milestone, and provenance needed to move the workflow forward.
Explore IntegrationsONE JOURNEY. MEASURABLE PROGRESS.
Optimize the Metric That Actually Matters.
Not leads generated. Not sites activated. Not apps deployed.
Randomized Participants.
01
Candidate-to-contact time
02
Pre-screen conversion
03
Screen-failure causes
04
Consent-to-data latency
05
Coordinator effort
06
Participant progression
07
Milestone-to-payment time
08
Cost per randomized patient
THE CLINICAL TRIAL LEAKAGE LIBRARY
What Are You Trying to Fix?
Participant payments
10
The Participant Payment Friction Playbook
Free operating toolHybrid / DCT
05
The Hybrid Trial Participant Journey Blueprint
Free operating toolEnrollment
04
The Study Rescue War-Room Pack
Free operating toolSite strategy
03
The Enrollment Capacity vs Conversion Diagnostic
Free operating toolEnrollment
02
The 7-Day Enrollment Recovery Map
Free operating toolRecruitment
01
The Hard-to-Recruit Study Launch Checklist
Free operating toolTRUST, BY DESIGN
Participant Data Deserves a Deliberate Architecture.
Clinical payloads can remain in the systems designed to hold them.
Security & TrustData minimization
Keep clinical data where appropriate rather than duplicating everything into another database.
Permission-aware access
Connect data use to participant consent and workflow purpose.
Traceability
Maintain a clear history of important participant events and state changes.
Interoperability
Use healthcare standards and APIs wherever practical.
Human oversight
Automate repeatable workflows while preserving human review for exceptions and sensitive decisions.
A FEW COMMON QUESTIONS
Designed to Fit the Way Trials Work.
Is MinervaLedger another CTMS or EDC?+
No. MinervaLedger is designed to coordinate participant workflows across existing clinical systems rather than replace core trial-management or clinical-data-capture platforms.
Do we have to replace our current recruitment, consent, or payment providers?+
No. MinervaLedger is designed around interoperability and selected cross-system workflows.
Where does clinical data live?+
The architecture is designed to avoid unnecessarily placing full clinical records into an additional ledger. Clinical data can remain in source systems or appropriate encrypted stores, while MinervaLedger manages relevant workflow state, permissions, references, and provenance.
Can we start with one study?+
Yes. That is the preferred commercial starting point.
START WITH ONE WORKFLOW
One Study. One Broken Handoff.
One Measurable Outcome.
Choose one participant workflow. Baseline it. Fix the handoff. Measure the result.